Letter Template For Article Withdrawal Request

Are you considering withdrawing a piece you've submitted for publication? Writing a letter to formally request the withdrawal of your article doesn't have to be daunting. It's essential to communicate your decision clearly and professionally, ensuring that your intentions are understood. If you want to learn how to craft the perfect withdrawal request, read on for some helpful tips!

Image cover: Letter Template For Article Withdrawal Request

Clear subject line

An article withdrawal request requires clear communication to ensure proper processing. The subject line should state the intention succinctly, such as "Request for Withdrawal of Article Submission." Essential details in the body should include the article title (for example, "Exploring Quantum Computing Advances"), submission date (e.g., March 15, 2023), and the reason for withdrawal (like the discovery of new conflicting data). It is crucial to express appreciation for the journal's consideration while outlining any necessary steps to confirm the withdrawal process. Providing the corresponding author's contact information enhances clarity and expedites communication.

Author details

Authors wishing to request the withdrawal of an article must provide essential information such as full name, institutional affiliation, email address, and ORCID iD. Institutional affiliation typically includes the name of the university or organization alongside the relevant department. Email addresses serve as primary communication channels. ORCID iD, a unique identifier for researchers, ensures proper attribution of their work. This information supports the request and helps streamline the withdrawal process.

Article details

Submitting a request for article withdrawal involves several important details. The article, titled "Advancements in Quantum Computing," was published in the Journal of Modern Physics (Volume 57, Issue 4, Pages 301-315, April 2023). The authors include Dr. Jane Smith from Stanford University and Dr. John Doe from MIT. The request aims to address unforeseen ethical concerns regarding the accuracy of data presented in the article. The withdrawal process should consider the impact on visibility and citation metrics, as well as the potential need to inform readers about the reasons for retraction. Additionally, maintaining transparency while navigating the editorial policies of the journal is crucial to uphold academic integrity.

Reason for withdrawal

When an article is withdrawn from consideration in academic publishing, it often involves a range of contexts. Reasons may include ethical concerns or issues surrounding authorship. For example, duplicate submissions (submitting the same work to multiple journals), significant flaws in research methodology, or conflicts of interest can lead authors to initiate a withdrawal. Also, a change in research direction, particularly after obtaining new findings or insights, might necessitate retracting the original submission. Situations such as inadequate peer review feedback or editorial misconduct can also prompt this decision. Authors typically submit a formal request to the journal's editorial board, outlining these specific reasons to ensure transparency and uphold the integrity of the publication process.

Thank you and contact information

A formal article withdrawal request must express gratitude while providing contact information. Authors should indicate appreciation for the editor's efforts and the publication's consideration, fostering a respectful tone. Including specific details such as the article title, submission date, and manuscript number (if applicable) is vital for clarity. Authors should ensure their contact details, including phone number and email address, are accurate for follow-up communication. This approach facilitates a smooth withdrawal process while maintaining professional relationships within academic or publishing circles.